Administrative Assistant

• Vacancy Number: 65
• Position Title: Administrative Assistant
• Employment Status: 12 Month Fixed Term Contract, Part-time (0.8 FTE)
• Department: Bridging and Preparatory (Foundation)
• Location: Collingwood
• Award Classification: PACCT 3.1 - 3.3
• Salary: $59,804 - $64,577 (pro rata) plus superannuation
• Hours per Week: 30.4

Why Join Us

Melbourne Polytechnic has been a leader in practical, real-world education since 1912. We offer:

• Industry-led, hands-on training
• Inclusive, future-focused environments
• A strong commitment to staff wellbeing
• A culture built on curiosity, collaboration, and care

About the Role

Melbourne Polytechnic is seeking a detail-oriented Administrative Assistant to support the effective delivery of student administration and program coordination across the Foundation Directorate. This is a great opportunity to contribute to student success, support operational improvements, and collaborate with a passionate team.

Key Responsibilities

• Provide high-level administrative support to Bridging and Prep programs and the Auslan program administrator
• Assist with student life cycle processes including enrolments, completions, and interpreter bookings
• Maintain accurate records and filing systems (SharePoint, CELCAT, STRATA)
• Deliver excellent customer service to students, staff, and external stakeholders
• Support finance administration including purchase orders and invoice processing
• Contribute to event coordination, reporting, and continuous improvement initiatives

Skills and Experience Required

• Vocational qualifications and/or extensive experience in administrative support roles
• Strong organisational and document management skills
• Proficiency in Microsoft Office Suite and student management systems
• Excellent interpersonal and communication skills
• Ability to work independently and collaboratively
• Commitment to confidentiality, quality assurance, and continuous improvement

Additional Requirements

Successful candidate will be required to provide:

• A valid Victorian Employee Working with Children Check (WWCC)
  
• A National Police Check
  

How to Apply

Click ‘Apply’ to be redirected to our careers portal, where you can view the full Position Description and submit your application. You'll be asked to:

• Complete all pre-screening questions
• Upload your CV and a cover letter (max. 2 pages) outlining how your skills, experience and personal attributes align with the Key Skills and Experience in the PD
• If applying for a teaching role, upload relevant qualifications

File Requirements:

• Each file must be under 2MB
• PDF format is preferred (also accepts .doc or .docx)
• Avoid special characters in filenames (e.g. , ! @ # % *)

Selection Process

Our process includes:

• An interview (in-person or via Microsoft Teams)
• Reference checks
• Employment and qualification verification

Questions?

Contact: Recruitment Team

Email:

Applications close: Monday 28 July 2025

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications from agencies unless engaged through the State Purchasing Contract and with prior written approval.